We are seeking a highly organized and detail-oriented Program Manager to oversee and coordinate various projects within our organization. The ideal candidate will possess strong leadership skills, excellent communication abilities, and a proven track record of successfully managing multiple projects simultaneously.

 

Reporting to the Director, Programs the Program Manager is part of a team implementing CDF Canada’s programs within the framework provided by program strategies and organizational policies, procedures and goals. The Program Manager is responsible for providing program support to various field activities, offices and global programs. The Program Manager takes the lead in managing project operations, administration, finances, and logistics and participates in the development of project deliverables including reports and briefs. The Program Manager works directly with agency partner contacts and consultants to develop and monitor project scopes of work, budgets, and timelines. The Program Manager collaborates with other Program Managers, field-based Program Managers, CDF Canada staff across the organization.

 

• Develop and implement strategic plans to ensure the successful execution of all programs and projects.
• Coordinate with cross-functional teams to define project objectives, timelines, and resource requirements.
• Lead and motivate project teams to achieve goals and meet deadlines.
• Monitor project progress, identify potential risks, and develop mitigation strategies to ensure successful project completion.
• Communicate project status updates to stakeholders and senior management on a regular basis.
• Establish and maintain effective working relationships with internal and external stakeholders.
• Conduct post-project evaluations to identify areas for improvement and implement best practices.
• Provide guidance and mentorship to team members to foster professional growth and development.

 

• Develops and implements strategic plans to ensure the successful execution of all programs and projects.
• Manages and monitors partner contracts and financial administration of assigned projects:
• Monitors project progress, identify potential risks, and develop mitigation strategies to ensure successful project completion.
• Receives and reviews reports on the performance of the project (financial and project results).
• Identifies deviations from approved plans and budget that could prevent, impede or advance the achievement of project objectives and takes action in consultation with partners. Advises supervisors make recommendations for corrective action to be taken.
• Coordinates with the CDF Canada Finance team to ensure accurate and timely transfer of funds.
• Flags issues to supervising Manager to resolve HR management issues with partner staff.
• Coordinates with cross-functional teams to define project objectives, timelines, and resource requirements.
• Leads and motivates project teams to achieve goals and meet deadlines.
• Communicate project status updates to stakeholders and senior management on a regular basis.
• Establish and maintain effective working relationships with internal and external stakeholders.
• Conduct post-project evaluations to identify areas for improvement and implement best practices.
• Manages delivery of technical assistance to program within assigned projects:
• Prepares terms of reference for long and short-term technical cooperants (paid and unpaid)
• Initiates preparation of standard employment and consultant contracts for signature by the authorized CDF Canada management.
• Facilitates sourcing, briefings and debriefings of technical cooperants and monitors work and results according to the annual work plan.
• Approves TC budget, expenses etc. Arranges logistical support for TC’s including advances and travel arrangements; oversees the preparation of advances and audits expenses of TCs and consultants as per contract.
• Hosts and organizes visiting delegations.
• Ensures accurate and timely inclusion of project reporting internally and to external donors and other agencies/positions as required:
  • Provides project reports and consolidated summaries for submission to the Manager responsible.
  • Responds to requests by Manager in preparing and presenting reports to Donors and potential funding agencies on recommended projects and status of active projects. Ensure project reporting is carried out as required under contractual agreements and relevant guidelines.

Planning and Programming

• Participates in planning, project review, and organizational learning processes.
• Appraises CDF Canada management of appropriate business opportunities arising from contacts made in the course attendance at meetings, courses, field work.
• Provides input to website updates and remains alert for stories from the field to illustrate and profile CDF Canada’s work.
• Collaborating with CDF Canada to provide relevant project information for donor reports and presentations.

• Demonstrated knowledge of international development, project management, results-based management (RBM), financial reporting and control and a commitment to co-operative forms of enterprise.
• Understand ethical behaviour and business practices and ensure that own behaviour is consistent with these standards and aligns with the values of the organization.
• Ability to work well under pressure and adapt to changing priorities.
• Ability to work in an inclusive and non-partisan manner with a variety of stakeholders.
• Exceptional interpersonal and group process skills, including the ability to establish and maintain effective working relationships with stakeholders.
• Excellent oral and written communication skills; strong report writing skills.
• Excellent organizational and time management skills; ability to manage multiple tasks.
• Excellent analytic skills, clear ability to research issues through literature review and other means, and strong capacity to synthesize information to develop and support new and ongoing program activities.
• Strong capacity for creative problem solving.
• Good judgment and maturity, with an ability to identify and address organizational needs, make decisions, develop and justify recommendations, resolve conflicts and be responsive and clear with internal and external customers.
• Discretion and commitment to organizational reputation and confidentiality.

• At least five-years’ work experience managing projects or programs in an international development environment.
• Bachelor’s degree in international development, Business Administration, Project Management, or a related field; master’s degree preferred.
• Proven experience as a Program Manager or similar role, managing complex projects from initiation to completion.
• Strong leadership skills with the ability to inspire and motivate teams.
• Proficiency in project management software and tools.
• PMP or other project management certifications are a plus.

All applications, including cover letters and resumes, must be submitted through the CDF Canada's Portal.  We are reviewing job applications on a rolling basis

Application Deadline: Friday, October 11, 2024, 4:00 p.m. EST

Applicants must be Canadian Citizens or permanent residents.